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4	PROJECT HISTORY Scoping Study - Three public meetings were held - An environmental overview and alternative alignments were produced
5	PROJECT DEVELOPMENT Scoping Study Phase 1 environmental and PE Phase 2 design ROW/Utilities Construction
6	PROJECT HISTORY Current Phase - All efforts have been concentrated on the Section 106 Review of Historic Properties - All properties considered to be eligible for the National Historic Register have been documented and property boundaries mapped - Cultural Historic Resources Report being drafted for formal submittal to review agencies
7	PURPOSE OF THE CITIZENS ADVISORY GROUP To serve as representatives of the community at large To assist the project team in the selection of evaluation criteria To derive “weights of importance” for the evaluation criteria To assist in the development of a final preferred alignment To aid the project team in dispersing material to the community
8	HOW THE CITIZENS ADVISORY GROUP WAS FORMED A newsletter with an application enclosed was sent to residents within the proposed corridor. Each resident within the corridor had the opportunity to apply for the committee. A second letter was sent to residents of specific subdivisions to seek membership Goal was to have a cross section of interests represented on the CAG
9	MEMBERSHIP OF THE CITIZENS ADVISORY GROUP
10	CITIZENS ADVISORY GROUP OPERATING GUIDELINES Roles and Responsibilities (See Handout) Serve as representatives of the community Help develop evaluation criteria Assist in evaluating alignments based on criteria Assist in presenting information at the public meeting
11	CITIZENS ADVISORY GROUP OPERATING GUIDELINES Ground Rules (See Handout) Everyone is encouraged to express their opinions free of ridicule from others. We will provide direct and open feedback in a timely manner. We will attend all meetings. We will start meetings on time and try to end meetings within the scheduled time. We will keep our focus on the task at hand and avoid sidetracking, personality conflicts and hidden agendas.
12	CITIZENS ADVISORY GROUP OPERATING GUIDELINES Biggest Ground Rule
13	TONIGHT’S MEETING Split into four committees Identify 5-8 issues/concerns for each committee Provide summary of issues/concerns from scoping study Summarize Committee issues/concerns Review survey form Discuss mailing list Discuss weighting criteria methodology
14	NEXT STEPS Mail survey form to mailing list asking for new issues/concerns Compile data
15	CITIZEN ADVISORY GROUP MEETING OUTLINE
16	CITIZEN ADVISORY GROUP MEETING OUTLINE 1^st CAG Meeting Review project history Discuss CAG role and responsibilities Develop master list of issues and concerns Issues/concerns must be “quantifiable” Between 1^st and 2^nd CAG Meetings Mail out list of criteria to public on survey form Combine public response into one master list for next meeting
17	CITIZEN ADVISORY GROUP MEETING OUTLINE
18	CITIZEN ADVISORY GROUP MEETING OUTLINE 2^nd CAG Meeting - Break into subcommittees - Review public comments and refine list of issues Between the 2^nd and 3^rd CAG Meetings Mail out new survey form asking for public to list their top three issues from the list Compile weighted list for review by CAG Rough in new preliminary alignments Evaluate old and new alignments based on weighted criteria
19	CITIZEN ADVISORY GROUP MEETING OUTLINE
20	CITIZEN ADVISORY GROUP MEETING OUTLINE 3^rd CAG Meeting Review final list of weighted criteria Review and comment on alignments Finalize date, time, and location of public meeting Between 3^rd and 4^th CAG Meeting Day after 3^rd meeting, advertise for the public meeting in all local news media Prepare handouts and displays for public meeting
21	CITIZEN ADVISORY GROUP MEETING OUTLINE 4^th CAG Meeting Review all materials to be presented at the public meeting Discuss format of the meeting and CAG role - Make any last minute refinements to the alignments Between the 4^th CAG and the Public Meeting Advertise public meeting a second time in the local newspapers Send out Newsletter advertising the public meeting and showing the alignments and criteria
22	CITIZEN ADVISORY GROUP MEETING OUTLINE
23	CITIZEN ADVISORY GROUP MEETING OUTLINE Public Meeting Solicit comments on the alignments and weighting criteria After Public Meeting Refine alignments based on public comment Send out summary of public comments and show the preferred alignment Begin environmental baseline studies
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26	NEXT MEETING Set time and date for next meeting (March 10^th – 14^th)
27	HANDOUTS AND QUESTIONS
28	US 31E CONTACT INFORMATION Gary Valentine, P.E. District Pre-Construction Engineer Kentucky Department of Highways District 4 634 East Dixie P.O. Box 309 Elizabethtown, Kentucky 47202-0309 Phone: 270-766-5066 Fax: 270-766-5069 E-mail: gary.valentine@mail.state.ky.us
29	US 31E CONTACT INFORMATION Jeff Schaefer District Environmental Coordinator Kentucky Department of Highways District 4 634 East Dixie P.O. Box 309 Elizabethtown, Kentucky 47202-0309 Phone: 270-766-5066 Fax: 270-766-5069 E-mail: jeff.schaefer@mail.state.ky.us
30	US 31E CONTACT INFORMATION Richard Sutherland, P.E. US 31E Project Manager American Consulting Engineers, PLC 400 E. Vine Street, Suite 100 Lexington, Kentucky 40507 Phone: 859-233-2100 Fax: 850-254-9664 E-mail: Sutherland@ace-plc.com
31	THANKS AGAIN FOR YOUR PARTICIPATION